Mileage Expense

Use the Mileage Expense section to set rules for Caregiver travel reimbursement.

 

The Mileage Expense section displays fields for mileage data such as enablement, distance per trip, and periods.

Mileage Expense Section

 

Field Description

Enable Mileage Expense

This reference field indicates if the Agency is set up for Mileage Expense calculations. Contact the HHAX Support Team to enable this feature.

Maximum Distance per Trip

Use this field to set an amount limit of miles a Caregiver is reimbursed for per trip.

Maximum Reimbursement per Trip

Use this field to set a limit on the actual dollar amount a Caregiver is reimbursed per trip.

 

Note: A Trip refers to the distance traveled from a specified starting location to the scheduled visit (i.e., if a Caregiver works two visits in a day, then they are reimbursed for two Trips).

Starting Location for First Mileage Reimbursement

Select the starting location (Caregiver Home Address, Office Address, or Other Address) for the first Trip a Caregiver makes for any given day.

Mileage Periods

Set date ranges and default dollar amounts (or actual rates) used in Mileage Expense calculations for travel reimbursement. Click the Add button to add a new period or click on the Edit link to update an existing one. Complete the required fields in the Mileage Periods window to include:

  • From/To Date: Select the effective date range.

    Pay Rate: Enter the rate dollar amount.

  • Active: Indicate whether Active or Inactive

  • Auto-Adjust Impacted Mileage Rate Dates: Select for the system to ensure continuity (and no overlap) between existing Mileage Rates and new ones.